Free · Word and PDFTraining certificate templates
For staff training and compliance: what was covered, the date, the hours and who signed it off. 12 templates, every line editable in Word.
Want your logo, colour or signature on it? Press Customise to open any template in the free certificate maker.
Wording for a training certificate
Lines for under the name. Copy one, then paste it over the placeholder in Word.
What to put on it
- The course or module, by its proper name
- The date, and an expiry if it has one
- Hours or CPD points
- The trainer’s name and signature
- Your provider or accreditation number, if you have one
How to edit a training certificate in Word
- 01Download the Word filePress Word on any template. It’s a .docx, A4 landscape, with its fonts inside.
- 02Enable editingWord may open it in Protected View first, as it does any download. Click Enable Editing.
- 03Type over the placeholdersEvery line is its own text box. The logo, seal and signature are pictures: delete them, or right-click ▸ Change Picture.
- 04Print it or save a PDFFile ▸ Print on card, or File ▸ Save As ▸ PDF to email it. Change the name and save again for the next person.
Questions
- What should a training certificate include?
- The trainee, the training (by name), the date, the hours or CPD, any expiry, and who delivered it. For compliance training, auditors look for the date and the trainer first.
- Can I add an expiry date?
- Yes: write it in the line under the name (“Valid for 3 years”), or in the maker choose “Valid until” beside the date.
- Is there a way to track who’s trained?
- In Knola every certificate is issued from the course itself, with a number, a check page and a list of who has it, so renewals and audits are one search.
- Are these certificate templates free?
- Yes. Download as many as you like as Word or PDF: no sign-up, no watermark.
- Can I edit them in Word?
- Yes. The design is the page’s background and every line of text is a text box you can retype, in the template’s own font (the fonts are inside the file). The logo, seal and signature are pictures you can delete or change.
- Will they open in Google Docs?
- They’re made for Microsoft Word. Google Docs can open a .docx but may move the text boxes and swap the fonts, so for Google Drive, customise the template in the maker and download a PDF.
More certificate templates
Give certificates that issue themselves
In Knola, every student who finishes your course gets their certificate: their name, the date and their score filled in, emailed, with a number anyone can check. Free on every plan.